What is TimeKeeper?

TimeKeeper is a working time registration and an accounting program escpecially for projects, which is designed with the following goals:

Any work has just to be done once. Double is avoided if possible.
Every project situation and every customer constellation is supported.
Accounting reports are generated by the push of one button.
Working without internet/intranet connection is possible.

What’s all this in aid of?

That’s a legitimate question. Time registration programs are thick on the ground. Why another version?

Quite simply: I’m a Software Consultant and i’m annoyed about recording my working time in every new project in a different manner. Now it’s an Excel-Data on a network drive, then it’s a Sharepoint-Site.

But that’s not enough. Fairly any employee has to prove his hours of work at his employer. That’s not just the time, which can be accounted to a customer, but it’s the so-called indirect labor. So another Excel schedule? No, thank you!

Additional the trouble with the accounts, where the hours shall be booked at. Why have I to be interested in this? Can’t the project manager do this for me? Of course he can, with the right tool. And TimeKeeper is the right tool!

What’s different in TimeKeeper?

TimeKeeper is developed by a practitioner who is using the program every day by himself.

It contains all features, which are needed to report your project work with minimal effort.

What is TimeKeeper able to do?

Here is an incomplete extract from the list of TimeKeepers features:

Project Administration

The project structure may be arbitrarily complex.
Restructuring is happening easily by Drag and Drop, even if working hours are already booked on the affected sub-projects.
Extending the project structure with new sub-projects, customers, suppliers, employees, accounts, hourly rates etc. can be done at any time.
Any various employees can work on one task.
A task can be parameterize with a contingent and a working period.
Every project can, but hasn’t to be stored at a separate project server.
Every user can establish private projects (e.g. for unaccounted work).

Authorization

Every employee has read access only to the working time data he needs for his roles.
Project and Sub-Project Responsibles are freely definable.
A user can be authorized if he should havew read access to working hours and reports of another company involved in the project.

Accounting

The project leader of a supplier defines, for which sub-projects his employees should use which accounts. The accounting of long lasting projects is unproblematic because every account has a validity period
Working time can be recorded without having an already defined account.
The project leader of a supplier defines for which project and which accounting period he wants to have an accounting report.
The employee generates an accounting report for his own working hours by the push of a button. This report will be stored in PDF format within the database. Thus the file is available for all authorized persons.

Reporting

The program automatically displays the summary of the own working hours (day, week, month, year) and the appropriate setpoints.
The own workload can be visualized in a bar chart with an arbitrary time axis.
A Gantt-Diagram is available to visualize the chronological order of the own tasks cross-project. This early helps to avoid shortages.
The working time table can be configured multifaceted (blending in and –out of columns, row filtering, ...).
The selected records of the working time table can be easily exported to MS Excel.
With the assistance of an easy handling report generator almost any data can be exported to MS Excel or XML.

Business Trips

Travelling time can be recorded project dependent or project independent.
Parts of one business trip can be related to different projects.
Travelling time can, but hasn’t to be assigned to a settlement account.
Travelling costs can be recorded with or without scanned vouchers.

Calendar

The calendar automatically displays any holidays of your region (e.g. "USA" or "Germany, Bavaria, predominantly catholic").
New holiday regions can be defined by configuration.
Absences from work (vacation, illness) can be recorded by the push of a button.
Within the project calendar the users can distribute their own working time to the different projects they work on.
The presence of co-workers can be seen in the project calendar.

I caught your attention?

Simply go to the download-page and test TimeKeeper. It's for free.

If you’re still undecided, just have a look a the program help, which is (sorry for that: only in german and) available online.